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Purchase OCR

Where Sidebar › AI Tools › Purchase OCR

Uploads vendor bills, extracts every field and line item in the background — including a per-line ITC-eligibility suggestion — and lets you review, correct and post each one into Purchases, one at a time or in bulk once Quillix is confident enough.

The difference from Sales OCR
Uploading, job control, the confidence tints and the failure stages all behave the same way — see the group overview and Sales OCR. What is different here is the two things below: ITC classification per line, and a column mapping Quillix learns per vendor GSTIN.
SCREENSHOT · a vendor bill beside its extracted lines, each with an ITC Class dropdown, and the Eligible / Blocked ITC split beneath

Map columns for a vendor

Remembers which printed column on this vendor's bills is Quantity, Rate, Amount, Discount, HSN/SAC, UOM, Free qty or MRP — plus whether Rate is GST-inclusive and whether GST applies after the bill discount — and auto-applies it to every future bill from the same GSTIN.

  1. Click Map columns — or Edit mapping if one is already saved — to open the mapping panel.
  2. Confirm or fix the pre-filled guesses against the sample row shown, then click Save mapping.
  3. Click Not now to skip it just for this bill.
When it is offered
Only once Quillix has a valid 15-digit vendor GSTIN and can detect a printed column grid on the bill. No GSTIN, no mapping to hang the learning on.

Check the ITC suggestion

Every line arrives with a proposed ITC class — Eligible — Inputs, Eligible — Capital, Blocked (Sec 17(5)) or Deferred.

  1. Change the ITC Class dropdown on any line that is wrong.
  2. The suggestion comes from the HSN code, the client's trading stock, and any correction you have made for this vendor before — hover it to see the reasoning.
  3. Once you correct a line for a given HSN + vendor, Quillix remembers and pre-applies that choice on every future bill from the same vendor.

Fix and save a bill

  1. Correct any header field directly — Bill Number, Bill Date, GRN Date, Document Type, and Vendor Name / GSTIN / State / Reg. Type / Address. Bill Number, Bill Date and Vendor Name are required before you can save.
  2. Edit the line-item table directly — description, HSN/SAC, quantity (plus free/scheme quantity), UOM, rate, amount, per-line discount and GST%. Editing Rate recomputes Amount = Rate × Qty, which is the way to back out a tax-inclusive rate the OCR misread.
  3. Check the live Subtotal, Taxable value, CGST/SGST or IGST, Cess, Grand Total and the Eligible / Blocked ITC split, all recalculated from the lines.
  4. Adjust Bill Discount or Round Off if the printed bill needs it, and tick Calculate GST after the bill discount if this vendor charges tax on the post-discount amount — which recalculates GST and the split across every line.
  5. Click Save bill — it reads Save & next → whenever more bills remain in the queue.
If Save is disabled
It is blocked by either a duplicate bill number or an unconfirmed buyer mismatch — and the button's own label names which one, so you do not have to hunt for it.

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