Document History
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Document History
The document side of sales. Sales History is about the data; this page is about the paper it produces — printable tax invoices, credit and debit notes, and the transport details behind an e-way bill.
First
Quillix prepares e-way bill details. It does not submit them. Nothing is
transmitted to the government portal — see below, because the confirmation message is easy
to over-read.
Find a document
Three tabs — Tax Invoice, Credit Notes and Debit Notes — each carrying its own count, so notes no longer print below the invoice list.
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Click the tab for the kind of document you want. The count beside each label is how many of that kind exist.
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Type in the search box, or set a From and To date.
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Set the E-Way filter to Required to see only invoices over ₹50,000, or Not required for those at or below it.
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Use the latest/oldest control to reverse the order. Oldest first is what you want when working through a backlog in the order documents were actually issued.
The e-way filter is a shortlist, not a ruling
It is a straight value test on the invoice total — over ₹50,000 counts as required. It does
not know about the exemptions that can apply to particular goods or
journeys, so treat it as a list to review rather than an answer.
Print or download
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Open an invoice and choose to print or download it, then pick which copy you need — Original, Duplicate or Triplicate.
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To do several at once, tick the invoices you want — or use select-all to take everything currently filtered — then click Print or Download PDF with the count. Choose the copy type once and it applies to the whole batch.
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Open a note from its own tab to print or download it, choosing whether you want the letterhead version.
Two things worth knowing
Filter first, then select all — that is the quick way to produce, say, every
invoice for one customer in a month. And notes deliberately carry no Original / Duplicate /
Triplicate stamp: that Rule 48 requirement applies to tax invoices, not notes. Note numbering
also runs on its own counter, separate from invoice numbers.
Bill-To, Ship-To and dispatch
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Open the Bill-To / Ship-To panel on the document and switch it into edit.
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Leave Ship-To as Same as Bill-To for the ordinary case, or enter a separate consignee with their own GSTIN. Save.
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Record the buyer's PO number and date, the dispatch mode — normal delivery, road or courier — and the railway or lorry receipt number where there is one. These print on the invoice, so a consignment queried in transit can be identified from the document itself.
Resolved at print time
Same as Bill-To is resolved when the document is printed, not when
the invoice was saved. So correcting the buyer later fixes the consignee too — including on
invoices saved before the fix.
Prepare e-way bill transport details
Captures the transport details an e-way bill needs and works out how long the bill would be valid for.
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Open the invoice and open the E-Way panel. The from and to PIN codes pre-fill from the client's and the customer's addresses.
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Choose the transport mode. A vehicle number is required when the mode is Road.
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Enter the distance — it is required, and it is what determines validity.
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Add the transporter ID and name if a transporter is carrying the goods, then confirm. Quillix reports the validity it calculated: one day per 200 km, rounded up, with a minimum of one day.
No e-way bill exists until you raise one
After you confirm, Quillix tells you the data is prepared and states the validity. Nothing is
transmitted to ewaybillgst.gov.in. Raise the actual e-way bill on the portal
yourself, using the details prepared here — and do not treat the confirmation message as
proof that one exists.
Common questions
- Does Quillix generate the e-way bill?
- No. It prepares and validates the transport details and calculates validity, but nothing is transmitted to the government portal. Raise the actual e-way bill there yourself using the prepared details.
- How long is an e-way bill valid?
- One day per 200 km, rounded up, with a minimum of one day — which is why the distance field is required rather than optional.
- Why do credit notes print without an Original or Duplicate stamp?
- The triplicate requirement under Rule 48 of the CGST Rules applies to tax invoices for goods, not to notes. Notes also run on their own numbering counter, separate from invoice numbers.
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