Items Master
Where
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Masters
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Items
Everything the client sells, with the HSN or SAC code, GST rate and unit that every invoice, return and Tally export inherits. An item with the wrong HSN files a wrong return, so this list is worth keeping clean.
Items or Services?
The page is called Items or Services depending on what the
client deals in. That follows the client's Settings — so if the
wrong word is showing, the setting is what to change.
Add and edit items
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Add an item and fill in at least the description, HSN and GST rate.
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Set the opening stock and reorder level if the client tracks inventory — Stock Monitoring uses both.
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Import a price list from Excel through the import panel, downloading the template if you need the expected shape. Items already on file are skipped rather than duplicated.
Goods or service is worked out for you
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Enter the correct HSN or SAC code and leave the rest alone. A SAC marks the item as a service, an HSN as goods.
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The flag follows the code — including when you change a code in bulk or accept an AI suggestion.
Note
So the way to correct a mis-typed item is to fix its code, not to hunt for a
goods-or-service switch. There is not one.
Change many items at once
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Select the items you want to change.
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Choose the field: GST rate, unit of measure, or HSN and SAC code.
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Enter the new value and apply. It is the fast way to fix a whole category after a rate change.
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Run the duplicate finder periodically and review what it suggests.
Why the odd rates are allowed
GST rate is validated against the real slabs — 0, 0.1, 0.25, 1, 1.5, 3, 5, 6, 12, 18 and 28.
The unusual ones are there because they are genuine rates clients do use,
not because anything goes. Separately: duplicate items split a client's HSN summary across
two rows, which makes the GSTR-1 HSN table look wrong for a reason that is hard to spot from
the return itself.
Check every HSN code with AI
Reads each item's name and checks the HSN or SAC code against it — filling in codes that are missing or nonsense, and flagging ones that do not match the item they are on.
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Click Verify HSN with AI.
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Review what it proposes. Missing and clearly-wrong codes are fixed; name-to-code mismatches are raised for you to judge.
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Accept the ones you agree with.
Treat the mismatch flags as questions
A code can be unusual and still correct for a particular trade. The point is that it
gets looked at, not that the tool decides.
Push corrected codes onto existing entries
Fixing an item master does not by itself change sales already booked against it. This pushes the item's HSN and GST rate down onto those entries.
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Choose the sync option and select the items whose entries you want updated.
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Pick the mode. Fill blanks only touches entries with no HSN at all and leaves every existing value alone.
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The other mode overwrites the HSN and GST rate on every entry for those items, whatever was there before.
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Apply, and Quillix reports how many items it covered.
Start with Fill blanks
It is the safe one. Overwrite will rewrite the rate on invoices that were
deliberately booked at a different one — only reach for it when you know the item
master is right and the entries are wrong. Undo is available straight after a sync if the
result is not what you expected.
Common questions
- How does Quillix decide if an item is goods or a service?
- From the code. A SAC marks the item as a service and an HSN as goods, and the flag follows the code even through bulk changes — so correcting a mis-typed item means fixing its code, not finding a switch.
- Does fixing an HSN code correct invoices already raised?
- Not by itself. Use the sync option to push the corrected HSN and GST rate onto existing entries — Fill blanks only touches entries with no HSN, while the overwrite mode rewrites every entry for those items.
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